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California's Dialogue on Cancer Stakeholders Meeting -
Hotel/Travel arrangements

Air Travel

All air travel arrangements are to be made by conference participants through the Travelstore upon receipt of a confirmation of registration. All air travel costs are covered through a master account, so conference participants have no out of pocket air travel expenses to attend California's Dialogue on Cancer (CDOC) Stakeholders Meeting.

After completing the online registration form, a confirmation notice will be sent to each confirmed participant that will include a Travel Access Code. After receiving the confirmation notice and access code, participants requiring air travel are to contact the Travelstore directly as follows:

Direct all travel requests to Ira Piper via email at ira.p@travelstoreusa.com.
Include in your email:

  • Your Name
  • Reference to the California Dialogue on Cancer (CDOC) Stakeholders Meeting
  • The Travel Access Code from your registration confirmation
  • Departure Airport
  • Preferred Departure Date and Time
  • Preferred Return Date and Time
  • Any special air travel accommodations needed
  • Your contact information and preferred method for contact

If you should need additional air travel information, you can contact Ms. Piper directly at 916-830-5512 or 800-748-6655 x 15512.

Please Note: No air travel arrangements can be made prior to registering and receiving a confirmation notice and Travel Access Code.

Hotel Information

Conference participants are not required to make their own hotel reservations. Conference planning staff will reserve rooms for participants based on information collected from the online registration forms. There are no out-of-pocket expenses to participants for hotel accommodation. Personal services/items charged to hotel rooms are the responsibility of the conference participant.

The hotel address and contact information is:

Driving Directions

Mileage will be reimbursed at 44.5 cents per mile. Directions and shuttle information for the San Diego Marriott Hotel and Marina can be found on the hotel's web site at http://marriott.com/property/propertypage/SANDT

Meals

CDOC Stakeholder's Meeting will be providing the following meals for participants:

  • Continental breakfast the morning of Wednesday, May 31
  • Light refreshments during registration on Wednesday, May 31
  • Lunch on Wednesday, May 31
  • Continental breakfast the morning of Thursday, June 1
  • Boxed lunches after adjourning on Thursday, June 1 (If requested on registration form)

All other meals will be the responsibility of the conference participant. Meal expenses will be reimbursed based on actual meal expenses up to a maximum of $42.00 per day.

Travel Expense Reimbursement

Travel expense reimbursement packets will be available at the conference. These packets will include all required forms and guidelines for travel expense reimbursement. Some general reimbursement guidelines are as follows:

  • Air travel expenses will not be reimbursed as all air travel is to be arranged through a pre-paid account with the Travelstore as noted under "Air Travel". There should be no out-of-pocket expenses for air travel.
  • Hotel accommodation expenses will not be reimbursed as all hotel accommodation costs are covered as noted under "Hotel Information". There should be no out-of-pocket expenses for hotel accommodations. Personal services/items charged to hotel rooms are the responsibility of the conference participant and are not reimbursable.
  • Mileage is reimbursed at the Federal Standard Mileage Rate of 44.5 cents per mile.
  • The maximum reimbursement for each meal is the actual amount paid, but not to exceed the maximums stipulated below. Receipts are not required when the rates below are requested. The maximums are:


    • Breakfast $8.00
    • Lunch $12.00
    • Dinner $22.00